Human Resources privacy notice

How Human Resources use and share your data.

This departmental privacy notice should be read in conjunction with the Council's corporate privacy notice.

Using your data

Reasons for using your data:

  • To employ staff
  • Statutory requirements e.g. reporting to Government
  • Service delivery
  • Service improvement and planning
  • Regulatory, licensing and enforcement functions
  • Prevention and detection of crime
  • Financial transactions
  • Research
  • Traded services
  • Promote Access to Work
  • Equality monitoring                                                                                                             

Why we are allowed to use your data

Legal obligation or public task under various UK laws including but not limited to:

  • The National Minimum Wage Act 1998
  • The Working Time Directive 1999
  • The Employment Relations Act 1999
  • Health and Safety at Work, etc. Act 1974
  • The Equality Act 2010
  • The Public Sector Equality Duty - Equality Act 2010
  • The Localism Act 2011
  • Freedom of information Act 2000
  • Environmental Regulation 2004
  • Data Protection Act 2018
  • General Data Protection Regulation 2018
  • The Employment Rights Act 1996 Contract (traded services)

Obtaining and sharing your data with others

We collect your personal data from you, or from others (e.g. council staff in other departments or external organisations or individuals) who inform us of matters relevant to this service area.

We can share your data with:

  • National Regulators e.g. Information Commissioner’s Office, Ombudsman, Investigatory Powers Commissioner
  • Judicial Agencies e.g. Courts
  • Police
  • Childrens Social Care
  • Adults Social Care
  • Probation
  • Health agencies inc. occupational health providers
  • Education Providers
  • Government Departments e.g. DWP, HRMC, Education, S4c
  • Immigration Services
  • Disclosure & Barring Service
  • Regulatory Bodies
  • Pension Providers
  • Trade Unions
  • Elected Members & MPs (as your representative)
  • Commissioned partners e.g. staff benefit scheme
  • Other businesses/organisation (references, market pay organisations)
  • Employment agencies
  • Contractors providing IT services
  • Other Council departments including shared services

Using your data to make automated decisions

We do not use your data to make automated decisions.

Data sent to countries outside of the EEA

Generally, the Council will not process your personal data outside of the UK or the EEA. In exceptions where we do, we will ensure equivalent data protection controls are in place.

Further information

To see what data is collected and how to exercise your rights to your data, please read our corporate privacy notice.

Up to Departmental privacy notices

Updated: 21/11/2023