Education and Learning privacy notice

How the Education and Learning service uses and shares your data.

This departmental privacy notice should be read in conjunction with the Council's corporate privacy notice.

Using your data

Reasons for using your data:

  • Statutory requirements e.g. reporting to Government
  • Service delivery
  • Service improvement and planning
  • Regulatory, licensing and enforcement functions
  • Prevention and detection of crime
  • Financial transactions
  • Traded services
  • Research including consultations
  • Support pupil learning
  • Monitor and report on pupil progress
  • Provide appropriate pastoral care
  • Assess the quality of our services
  • Comply with the law regarding data sharing
  • Equality monitoring

Why we are allowed to use your data

Legal obligation or public task under various UK laws including but not limited to:

  • The Education Act 1944, 1996, 2002
  • The Education & Adoption Act 2016
  • The Education (Information About Individual Pupils) (England) Regulations 2013
  • The Education and Skills Act 2008
  • The Education (Pupil Registration) (England) Regulations 2006
  • Statutory Guidance for Local Authorities in England to Identify Children Not Receiving Education – February 2007)
  • The Education and Inspections Act 2006
  • The Children Act 1989, 2004
  • The Childcare Act 2006
  • The Children & Families Act 2014
  • Local Safeguarding Children Boards Regulations 2006 (SI 2006/90)
  • The Localism Act 2011
  • The Equality Act 2010
  • Freedom of information Act 2000
  • Environmental Regulation 2004
  • Data Protection Act 2018
  • General Data Protection Regulation 2018 Contract (traded services)

Obtaining and sharing your data with others

We collect your personal data from you, or from others (e.g. council staff in other departments or external organisations or individuals) who inform us of matters relevant to this service area.

We can share your data with:

  • National Regulators e.g. Information Commissioner’s Office, Ombudsman, Investigatory Powers Commissioner
  • Other Council departments including shared services
  • Judicial Agencies e.g. Courts
  • Police
  • Department for Education and their agencies
  • Children’s Social Care
  • Early Help services
  • Safeguarding boards
  • Probation
  • Health agencies
  • Speech and language therapists
  • Specialist teachers
  • Education Providers including early years providers, pre- and post-16
  • Substance Misuse Teams
  • Other Local Authorities
  • Education Providers
  • Youth offending Service
  • Pupil Referral Units
  • School Transport Operators
  • Other Youth Offending Teams
  • Voluntary Sector Partners
  • Local Businesses offering work experience, educational opportunities
  • Qualification awarding bodies
  • Contractors providing education and IT services including training platforms (e.g. Frontline Data Ltd)
  • Funding bodies 
  • Elected members
  • Office of National Statistics (ONS)

Using your data to make automated decisions

We do not use your data to make automated decisions.

Data sent to countries outside of the EEA

Generally, the Council will not process your personal data outside of the UK or the EEA. In exceptions where we do, we will ensure equivalent data protection controls are in place.

Further information

To see what data is collected and how to exercise your rights to your data, please read our corporate privacy notice.

Up to Departmental privacy notices

Updated: 21/11/2023