Major works contracts

This is basic information to make you aware of any future major schemes of work. Full details can only be provided during the consultation process with affected tenants and leaseholders.

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Council priorities

We aim to:

• Obtain maximum value for money and
• Ensure the close involvement of tenants and leaseholders in decisions on all major works projects

We have various procedures in place which are designed to meet these objectives.

Repairs and maintenance works are subject to a competitive tendering process to make sure we obtain value for money services for our residents.

Resident involvement in the process

Once appointed, the council's consultant draws up a draft specification of proposed works and provides an estimated cost against each element of the scheme.

Leaseholders are served with a statutory Notice of Intention in relation to the council's proposal:

• Stating why the work is required
• Providing a pre-tender estimate of the cost and
• Inviting the nomination of a contractor to be included in the tendering process.

All residents can choose to attend an online meeting via Microsoft Teams or an informal ‘drop in’ meeting at a local venue to learn about the proposed works and share their comments with the officers in person. These meetings are attended by council officers, consultants and local councillors.

Pre-tender estimate of costs

The pre-tender estimate charge provides leaseholders with an indication of costs as early on in the process as possible to allow financial planning.

Following the competitive tendering process, the estimate charge could either increase or reduce dependant on the open market prices received.

Tendering process

After residents' feedback has been reviewed and the final scheme of works agreed, competitive tenders are invited.

Once competitive tenders have been received and assessed, costs to leaseholders are calculated and service charge estimates advised to leaseholders based on tendered prices (allowing a statutory minimum of 30 days for comments and observations). As necessary, all residents affected will be invited to a further meeting.

Start of works

It is difficult to forecast when works to your block/estate will begin, as the length of each individual consultation process varies.